International trade and regulatory compliance often require UK-issued commercial documents to be formally legalised before they can be accepted overseas. Pardus Bloom supports businesses with the notarisation and Apostille certification of trade, export, and regulatory documents, ensuring they meet the requirements of foreign authorities, customs bodies, and regulatory agencies.
Our structured approach ensures each document is handled efficiently, with clear coordination from initial review through to final delivery.
- Documents we handle
Certificates of Origin
A Certificate of Origin confirms the country in which goods were manufactured and is commonly required for customs clearance and international trade agreements.
These documents are typically issued by Chambers of Commerce and may require notarisation before Apostille, depending on how they have been certified.
Notarisation and Apostille
- If issued and signed by a recognised authority, they may be eligible for Apostille directly
- Otherwise, notarisation is required prior to Apostille
- Embassy legalisation may apply depending on the destination country
Commercial Invoices
Commercial invoices are key trade documents used in customs declarations, confirming the value, origin, and description of goods being exported.
They are often required to be legalised for international shipments, particularly for regulated markets.
Notarisation and Apostille
- Typically notarised as true copies or company-issued documents
- Apostille certification is then applied by the FCDO
- Embassy legalisation may be required for certain jurisdictions (e.g. Middle East)
Bills of Lading
Bills of Lading serve as proof of shipment and ownership of goods in transit. These are critical in international logistics and trade finance.
Notarisation and Apostille
- Usually notarised to confirm authenticity or company authority
- Apostille certification required for international recognition
- Additional embassy attestation may apply depending on use
Export Documentation
Export documentation may include packing lists, export declarations, and supporting compliance documents required by customs authorities.
Notarisation and Apostille
- Notarisation confirms the validity of company-issued documents
- Apostille applied for international use
- Additional legalisation may be required depending on destination country
Free Sale Certificates
Free Sale Certificates confirm that goods (often cosmetics, food, or medical products) are freely sold within the UK and comply with local regulations.
They are frequently required for exporting goods to regulated markets.
Notarisation and Apostille
- Often notarised to confirm authenticity
- Apostille required for use abroad
- Embassy legalisation may be required for certain countries
Pharmaceutical Certificates
Pharmaceutical Certificates are used to confirm compliance with regulatory standards for medicines and healthcare products.
These documents are commonly required for international registration and distribution.
Notarisation and Apostille
- Notarisation may be required depending on issuing authority
- Apostille certification applied by the FCDO
- Additional embassy legalisation often required
Manufacturing Certificates
Manufacturing Certificates confirm that goods are produced in accordance with specific standards and regulations.
They are often required in international trade, particularly for regulated industries.
Notarisation and Apostille
- Notarised to confirm company authority or authenticity
- Apostille certification required
- Embassy legalisation may apply
Product Registration Documents
Product registration documents are submitted to foreign authorities to approve goods for sale in international markets.
These may include technical dossiers, compliance certificates, and supporting documentation.
Notarisation and Apostille
- Notarisation required for supporting documentation
- Apostille ensures international recognition
- Certified translations may also be required
- Pricing
Tailoring services to meet your needs
Apostille only
For official UK documents issued by government authorities, such as birth certificates, marriage certificates or death certificates, which can be submitted directly to the FCDO.
Standard Apostille Service
£125 per document
Turnaround time:
5–6 working days from the moment the document arrives at our London office.
Includes
- Document preparation and verification
- Submission to the FCDO Apostille Office
- Collection from the FCDO
- Secure handling through our London office
Notarisation + Apostille​
Some documents must first be certified by a UK Notary Public before they can be submitted for an Apostille.
This commonly applies to:
- Certified passport copies
- Deed Poll documents
- Affidavits or declarations
- Copies of personal documents
Typical pricing
Notarisation fees vary depending on the document and number of signatories. Once notarised, the document can then be submitted for Apostille through our service.
Apostille fee following notarisation
£125 per document (Standard)
5–6 working days turnaround
Our team coordinates the notary appointment and the Apostille submission, ensuring the documents move smoothly through each stage.
Express Services
For clients who require documents to be legalised urgently.
Express Apostille Service
£195 per document
Turnaround time
1–2 working days from the moment the document arrives at our London office.
Includes
- Priority document preparation
- Fast-track submission to the FCDO Apostille Office
- Priority collection and handling
Our process
Contact Our Team
Requests are best reviewed by email, allowing our team to assess your documents efficiently and provide clear confirmation of requirements and fees. You can also get in touch through any of the contact forms on our website, where you may securely upload your documents to start the review process and help us expedite your request.
All documents and personal data are handled securely and in accordance with GDPR requirements.
Send Your Documents
Once the requirements have been confirmed, you can send your documents for processing.
Documents can be shared digitally through our secure upload system, which follows UK GDPR and Information Commissioner’s Office (ICO) guidelines to ensure the safe handling and protection of personal data.
Alternatively, original documents may be sent by post or courier to our Central London office in Aldwych. Our team will confirm receipt once the documents arrive and processing begins.
Notarisation & Apostille Processing
For certain documents, identity verification and signing may take place during a secure video appointment with a UK Notary Public.Â
Once the original document has been received, the Notary Public completes the notarisation by applying the official signature, stamp and notarial seal required.
Where the destination country requires further legalisation, the document is then submitted to the UK Foreign, Commonwealth & Development Office (FCDO) Apostille Office. Our team coordinates all the steps.Â
Secure Return
Once the notarisation and Apostille have been completed, scanned copies of the documents are provided promptly for your records or immediate use.
The original documents are then carefully prepared for return. Clients may choose secure UK tracked delivery, international courier via DHL Express, or collection from our Central London office. Tracking details are provided so the shipment can be monitored until it reaches its final destination.
Not sure which service applies to your document? Send us a scan and our team will confirm the correct process within minutes.
Frequently Asked Questions
Find answers to some of the most common questions about Legalisation Services for Trade, Export and Regulatory Documents.Â
Â
Do all trade documents need notarisation before Apostille?
Â
Standard processing takes approximately 6–7 working days from the moment documents arrive at our London office. Express services can reduce this to 1–2 working days.
Â
This depends on the destination country. Countries outside the Hague Apostille Convention, or specific regulatory authorities, may require additional embassy attestation.
Yes. The notarisation process can begin with a video appointment for identity verification. Documents are then sent to our office to complete the process in hard copy.
In most cases, yes. Originals are required for notarisation and Apostille. In some cases, certified copies can be prepared.
Some countries require certified or sworn translations, particularly for regulatory or product registration documents.
Enquire about our additional services
Accurate and formally certified translations of commercial documents for international use, prepared in line with the requirements of foreign authorities and legal frameworks. Request a Translation Quote
Coordination of embassy or consular legalisation for commercial documents, where required in addition to notarisation and Apostille, ensuring acceptance in non-Hague Convention countries. Arrange Embassy Legalisation
Direct retrieval of official company documents from Companies House, including certified copies suitable for notarisation and international legalisation. Request Document Retrieval
Client Satisfaction
Consistently high feedback from clients who trust us with their personal and corporate documents.
Â
Countries Supported
Documents prepared and legalised for official use across jurisdictions worldwide.
Â
Supporting Clients Since
Providing trusted document legalisation services to clients in the UK and internationally.
Â
- Start Your Request
Share a few details and our team will get back to you promptly with next steps.
